Data Protection Impact Assessments

Community Optometrist Referrals in eRS

Provide community optometrists with access to eRS via authentication key to allow direct referrals into secondary care without the need to refer back to the GP.

Population Health Academy

The Academy will be a community of people in the workforce who are interested in tackling health inequalities

All-Age Continuing Care Data Sharing

To enable data sharing between Health, Social Care and Education organisations across HIOW for Adults and Children and Young People eligible for Continuing Health Care or Section 117 individuals who are being jointly managed by the Hampshire Integrated Care System

Women's Health Hub

Survey those affected by menstrual and menopause issues to understand barriers to accessing healthcare, in order to codesign women’s health hubs and services. Recruit a panel for ongoing involvement.

Fraility Specialist Pharmacist Access to SystmOne

Frailty Specialist Pharmacist is working with members of the community response teams to develop new ways of caring for patients with frailty/at risk of falls

Maternity Triage Line Evaluation

Independent evaluation of the maternity triage line service

Children & Young People - Change in Status Alerts

Information sharing to inform those involved in care but who may not need to take action

Primary Care Network C.Difficile Improvement Project

Primary Care Networks to take part in a project funded by Hampshire County council to undertake a C.difficile focused improvement project. Information will be used to support individual care by auditing care received

Working Remotely from Abroad - South Africa

Provide organisational access to an individual temporarily residing in South Africa, who will be working from a set location to undertake all activities of a normal working day

Continuing Healthcare Business Intelligence Tool

To enable all aspects of the All Age Continuing Care/Funded Nursing Care and placements teams assessment and funding process.  The BI tool will enable better reporting of non Personal Identifiable data

Amalgamated Medicines Optimisation Team Access to GP Records

Medicines Optimisation clinical pharmacists  and pharmacy technicians within the Medicines Optimisation Team access GP Clinical Systems to review patient records as part of the business of the Medicines Optimisation Team

Integrated Single Finance Environment 

To support financial accounting and statutory obligations

(Updated S13) Women's Health Hubs  - Health Innovation Wessex Analysis

Patient participation in development of services - analysis of anonymous surveys 

Independent Prescribing - CLEO System

Independent prescribing service delivered by pharmacist independent prescribers in community pharmacy via the CLEO system 

Centralised Continence Ordering Service

Centralised continence and stoma prescribing service across NHS Hampshire & Isle of Wight Integrated Care Board and to undertake due diligence regarding the migration of patient data to a centralised system

MS Teams Premium

Due diligence for Microsoft Teams Standard and Premium

Integrated Care Board Approval for Data Import Method

Import method for Healthcare Operational Data Flows (Faster Data Flows) for the purpose of reporting pseudonymised data

Oliver McGowan Training

Third party provider for statutory staff training 

Autism & ADHD Patient Experience Survey

Anonymous individual experience survey to support a transformation project to re-design the Autism & ADHD referral and assessment pathways

Working Remotely from Abroad - Spain

Provide organisational access to an individual temporarily residing in Spain who will be working from a set location to undertake all activities of a normal working day

All-Age Continuing Care MS Teams Channel

Use of Microsoft Teams Channel to enable data sharing between Health, Social Care and Education organisations across Hampshire & Isle of Wight for Adults and Children and Young People who are eligible for Continuing Health Care or Section 117 individuals who are being jointly managed by the Hampshire Integrated Care System

PM3 System

For system recovery and Transformation project, programme and portfolio management

Joint Equipment Store

Commissioner has access to provider’s online ordering platform to administer PINs for prescribers and run reports

National Anti-Fraud Network

Fraud & Security Management Service will share personal data of people under investigation with NAFN and obtain evidence required for the investigation

Chambury Learning

Learning Management System for NHS Hampshire & Isle of Wight Integrated Care Board staff training and development

Datix

System to manage NHS Hampshire & Isle of Wight Integrated Care Board risks, complaints and incidents.

Demand & Capacity Tool (SCW Environment)

Demand & Capacity Modelling Tool moved to different IT infrastructure (linked to Q67)

Blood Pressure Library Loan Project

This project allows residents of Portsmouth the opportunity to loan a blood pressure monitor out via a Portsmouth City Council library

Dissolution of South East Complaints Hub

Transfer of Complaints data from NHS Frimley Integrated Care Board to NHS Hampshire & Isle of Wight Integrated Care Board for provision of the Complaints Service

Secure 24 - Mental Health Transport Provider

Secure Mental Health Transport provider, providing transport for patients detained under the Mental Health Act and those subject to Community Mental Health Assessments 

S12 App - for Mental Health Transport

App to support mental health transport process. NHS Hampshire & Isle of Wight Integrated Care Board Strategic Lead for Acute and Crisis Care will have access to anonymised data within the S12  App dashboard

Working Remotely from abroad - Spain

Provide organisational access to an individual temporarily residing in Spain who will be working from a set location to undertake all activities of a normal working day

Specialist Teacher Advisory Service - Childrens Continence

Decommissioning of Hampshire County Council Specialist Teacher Advisory Service Childrens Continence to  procure a new nurse-led Hampshire & Isle of Wight Tier 2 childrens continence assess and treat service

South Coast Fatigue Online Resource Platform

South Coast Fatigue offer services to those with ME and/or chronic fatigue syndrome and wish to direct patients to an online platform for resources to support with self-help coping strategies whilst awaiting assessment

The Owl Centre Contract Autism Assessments

Data transfer from Sussex Partnership Foundation Trust to new provider The Owl Centre to provide a safe and effective transition of clinical management of a caseload of children and young people awaiting an autism assessment

Opinion Research Services (ORS) Public consultation

Public consultation to understand views of public, staff and other stakeholders on proposals for changes to acute hospital services to inform the final decision

CHISANA Immunisation Project Group

The project is to summarise the current vaccine take up locally with key benchmarking against local comparator populations and identify the most important needs and key recommendations based on local intelligence and learning

Maternity Dashboard

Local Maternity & Neonatal System have been tasked by NHS England to develop and implement a maternity dashboard for support system wide reporting of key national maternity metrics

Identification of children and young adults with life limiting diagnosis

Information gathered from teams and organisations will be linked up with each other to ensure that a single, multi-agency proactive care plan is commenced for each child or young adult

Insights Portal - Annonymised reports

Migration of SCW CSU Data Intelligence reports to Microsoft BI/Azure for anonymised reports

Extension of Use of the 3CX Telephone System

Extend use of 3CX system from All Age Continuing Care teams across the Integrated Care Board

Use of Broadcare software – Change of Hosting arrangements

Change of hosting arrangements for Isle of Wight All-Age continuing healthcare software

Modernising our Hospitals and Health Services - Patient Flow and Health Inequalities Assessment

Public consultation on potential options of a new build hospital to understand the impact of potential movements to services and sites, potential patient flow percentages and the impact to local communities

Weight Management Hub

The Weight Management Hub will screen and triage all referrals received from Primary and Secondary Care for weight management

Medicines Optimisation Team – Access to Blueteq

Access to Blueteq system for triage/clinical review of appropriate funding applications

Whzan - X Wrist

Implement X-Wrist wearable wrist watch to providers across Hampshire & Isle of Wight. Pilot evaluation of efficacy of the device

Mental Health Specialist Pharmacist Access to SystmOne

NHS Hampshire & Isle of Wight ICB Mental Health Specialist Pharmacist will be accessing the Solent East Mental Health SystmOne unit for training and educational purposes and will be shadowing Assessment to Intervention clinics

Hampshire and Isle of Wight Covid Vaccination Programme

Delivery of the Covid Vaccination Programme across Hampshire and Isle of Wight

Use of Caretrack Software – Change of Hosting Arrangements

Change of hosting arrangements for Hampshire All Age continuing healthcare software

LGBTQIA+ Health Inequalities

Project to understand the inequalities experienced by transgender and non-binary people and the wider LGBTQIA+ community, through data and engaging with people with lived experience

Third Party Organisation Support for People with a Personal Health Budget (Solo Support Services Limited)

Third Party Organisation support for people with a Personal Health Budget

Virtual Wallet for Personal Health Budgets

PPL Virtual Wallet electronic banking system - to deliver funds to individuals or their representative and includes options for managed account services and payment of third-party providers through the system

Continuing Healthcare Imosphere 

Formulate for CHC will be used within Imosphere software create fair, consistent estimated budgets based on need to support the development of Personal Health Budgets

Monday.com

Local Maternity & Neonatal System will run all projects and programmes using monday.com to help teams streamline their workflow, collaborate and manage complex
projects effectively

Third Party Organisation Support for People with a Personal Health Budget (IW People Matter PARES)

Third Party Organisation support for people with a Personal Health Budget

Hampshire County Council Access to NHS Hampshire & Isle of Wight laptops/drives

Two Hampshire Council employees will have access to Integrated Care Board drives for work related to the NHS Hampshire & Isle of Wight ICB Population Health and Health Inequalities programme

Pilot of Wearable Technology in Virtual Wards  (Bio Beats)

Trial the use of two wearable remote monitoring solutions with patients, provided by Inhealthcare - virtual ward digital solution supplier

Healthier Together Service Evaluation

Evaluation to ascertain the impact of Healthier Together digital services, on children and adolescent emergency department demand

Independent Prescribing 

National project via NHS England for the provision of an independent prescribing service delivered by pharmacist independent prescribers in community pharmacy

Learning Disabilities Shared Dataset

Compare financial data between NHS Hampshire & Isle of Wight Integrated Care Board and Southampton City Council for jointly funded clients, to better serve client funding. 

Single Point of Access Benefits Case

Mobilising a single point of access (SPoA) for the cataract pathway across the Hampshire & Isle of Wight system

Deploying an automated telephone based system (“Dora”) to undertake telephone calls to Cataract patients

An automated system (“Dora”) to undertake telephone calls and electronic communications with patients referred for cataract surgery

Hampshire and Isle of Wight Roving Covid Vaccination Service

Delivery of the Roving Covid Vaccination Service across Hampshire and Isle of Wight

Personal Identifiable Data - sharing information across Hampshire & Isle of Wight for Learning Disabilities/Autism Children & Young People cohorts

Information sharing between health, social care and education organisations across the Hampshire & Isle of Wight children and young people learning disability/Autism Team and Integrated Care Board systems

Community Led Blood Pressure Pilot

Work with targeted communities to provide training, support and blood pressure monitoring kits for them to manage their own individual blood pressure within a community setting

Immediate Dental Access addressing Health Inequalities via static and mobile clinics (Dentaid)

Provides dental treatment without patient charges for those with a Hampshire postcode, have a valid exemption from paying for treatment or have a health inequality and/or are in defined cohorts who do not have an NHS or Private dentist

DocuSign for Continuing Healthcare Fee Review

NHS Hampshire & Isle of Wight Integrated Care Board Continuing Healthcare Team wish to use DocuSign to send out CHC Fee review letter to Providers. Providers will sign and return the documents via DocuSign

Discharge Flow Support

Access to Bedview system for the NHS Hampshire & Isle of Wight Integrated Care Board Service Improvement Manager is required in order to conduct audits on discharges and transport

Autism & ADHD Assessment Pathway

Safe transfer of patient data between incumbent and new providers across three autism and ADHD referral and assessment services on 1st April 2024:
1. CYP autism Service - Hampshire and Isle of Wight patients, 2. Adult Autism Service - Hampshire and Portsmouth patients, 3. Adult ADHD Service - Hampshire, Portsmouth, Southampton

Demand & Capacity Planning Support

Demand & Capacity Modelling to support Firebreaks and 'No Criteria to Reside' reductions

E Care Logic

Isle of Wight Continuing Healthcare uses the E Care Logic portal to obtain information relevant to the referral, eligibility assessment and ongoing case/package of care management

Keyworker Housing Project

Affordable housing for key workers to aid workforce recruitment and retention

NHS Rooms (extension of Keyworker Housing Project)

NHS staff renting a spare room in their home to another NHS staff colleague

Looked After Children Health Assessment Document Storage 

Looked After Children initial health assessments stored on MS teams to track, monitor and update.  Access only by the Looked After Children Team

Xyla

New Provider for Echocardiography service - Isle of Wight patients. NHS Hampshire & Isle of Wight ICB receive contract performance analysis reports

Urgent Primary Care Service Out of Hours

To provide the local community with an urgent primary care service; reducing the pressure upon neighbouring Emergency Departments at evenings and weekends/bank holidays

Optometry First

Primary eye care service as part of the wider eye care delivery system. NHS Hampshire & Isle of Wight ICB receive contract performance analysis reports

COVID Medicine Delivery Unit Service

The service provides assessment and access to COVID treatments for non-hospitalised patients at greatest risk

TextAnywhere System

Collect and store staff personal and work mobile numbers for contact in event of an emergency

Referral Support Service

Provides support to general practice when a decision to refer a patient is being considered

Medicines Optimisation Team  - Access to GP Systems 

Review prescribing of medicines and patient records to improve the quality of care and life for patients

Information sharing across NHS Hampshire & Isle of Wight Children & Young People Keyworker Programme

Sharing of personal identifiable data of children and young people allocated to a Keyworker, to reduce inappropriate hospital admissions, reduce length of hospital stay and facilitate safe hospital discharges.

OptimiseRx System

Prescribing decision support tool built into the GP clinical system. Alerts are generated for conditions/medicines where prescribing the new medicine could be a risk to the individual

N365 – Non-Processing Apps

Isle of Wight Continuing Healthcare use of Microsoft Forms for Quality Assurance surveys completed by those in attendance at eligibility assessments/reviews.  

Emergency Preparedness Resillience Response Team – Operational Control Centre

Single point of contact responding to business continuity events, critical incidents, major incident and managing day to day operational delivery

Wessex Care Records

Prolific will conduct research into attitudes of your people towards sharing of health and care information using Survey Monkey

Acute Respiratory Infection Hubs (South West)

ARI Hubs to manage demand over winter, providing capacity to support primary and secondary care pressures.  Anonymised reports to NHS Hampshire & Isle of Wight ICB for contract monitoring

Independent Evaluation of the Hampshire and Isle of Wight Alternatives to Crisis Programme

Wessex Academic Health Science Network commissioned to evaluate the Hampshire & Isle of Wight Alternatives to Crisis Programme to inform future commissioning decisions

North Harbour Medical Practice Closure

To ensure safe transfer of patient data and onward primary medical services under NHS England delegated functions

Acute Respiratory Infection Hubs (North & Mid)

ARI Hubs to manage demand over winter, providing capacity to support primary and secondary care pressures.  Anonymised reports to NHS Hampshire & Isle of Wight ICB for contract monitoring

Basingstoke Voluntary Action

Basingstoke Voluntary Action will contact patients discharged from Hampshire Hospitals Foundation Trust to connect them with support

COVID Helpline handling patient calls for Healthchecks at Festival Place Health Hub

This is part of the healthcheck recovery programme.  Helpline handling patient calls for healthchecks at Festival Place Health Hub

Bury Road Practice Closure

To ensure safe transfer of patient data and onward primary medical services under NHS England delegated functions

Learning Disability and Autism Programme Dynamic Suport Register Carerooms

Maintaining risk of admission register and support discharge from acute sites. Transforming Care Programme for planning, monitoring and reporting

Engage Platform

The Engage platform has been integrated with the existing Involve platform for managing the Citizen Panel members and to engage local people and gather their views and insights

High Volume, Low Complexity Cataracts

Project to identify whether patients were correctly coded as high volume or low complexity and whether patients met the correct criteria

OrgChart Pro 

A new system using staff data for producing organisational charts

Health Improvement and Place Team Stakeholder Engagement

Securing  personal data shared by stakeholders when being invited to engage or during the engagement process when using Microsoft Teams, Zoom and email

Targeted Lung Health Check Programme (Fareham and Gosport)

Programme offers the opportunity for early diagnosis of lung cancer for those most at risk.  Patients between 55 and 74 years of age who currently smoke or have ever smoked, will be invited to attend an appointment

Mental Health Services Dataset

Mental Health Dashboard to identify where improvements are needed and identify learning across providers to support Integrated Care Board achievements of metrics. Data presented in the dashboard will be anonymised and low number supressed